Document Coversheet Frequently Asked Questions

  1. Can I reuse a coversheet to submit evidence?
  2. Which will be the default print option, individual coversheet or one coversheet for all documents?
  3. Are the coversheets imaged along with the evidence?
  4. Can the member still control the order in which the evidence appears when it is imaged?
  5. What happens if an evidence item is used in related/companion files? For example, a police report is submitted as evidence on Auto and PIP or Med Pay companion cases.
  6. Previously, a party could check a box to indicate a piece of evidence for the arbitration was not being sent at that time and would be sent later (party would check a box titled "Excluded" for that evidence item). How is that handled with the new Document Coversheet?
  7. If I print multiple copies of a coversheet (multiple listed or single evidence items), which coversheet should I submit with my evidence?
  8. If I print a coversheet with all my declared evidence, do I have to send in all the evidence listed?
  9. If I print a coversheet to attach to my evidence, can I print another version of this coversheet to retain in my claim file?
  10. If I print a coversheet for each evidence item and then decide to print one coversheet for all my evidence items, which coversheet should I include with my evidence?
  11. How do I replace a wrong item with the correct item (if I used one coversheet for all evidence or if I used individual coversheets)?
  12. This case is very involved, and I have several dozen evidence items to send in. When I print my coversheet, not all of my items are showing on the sheet even though I selected them all. Do I need to send in two separate coversheets so that they will all fit and be listed?
  13. Can I fax my arbitration application or response?
  14. Can I fax my supporting arbitration evidence?
  1. Can I reuse a coversheet to submit evidence?
     
    • No, coversheets are unique and should never be reused. Always reprint a document coversheet when submitting evidence.
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  2. Which will be the default print option, individual coversheet or one coversheet for all documents?
     
    • "Print one coversheet for all the selected evidence" will be selected by default. If a party wishes to print/submit an individual coversheet for each evidence item, it will change this selection. (If the individual coversheet for each evidence item option is used, each coversheet is to be placed on top of its respective evidence item so it is imaged correctly.)
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  3. Are the coversheets imaged along with the evidence?
     
    • Yes, in addition to the evidence itself, the imaging process currently retains the image of the coversheet and places it at the end of the PDF document (the last page).
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  4. Can the member still control the order in which the evidence appears when it is imaged?
     
    • Yes, the member still controls the order in which their evidence is imaged. If individual coversheets for each evidence item is used, the images will appear in the order the evidence was listed in the evidence declaration section. If one coversheet is used for all the evidence items, the evidence will be imaged in the order it is placed behind the coversheet; AF does not reorder the documents.
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  5. What happens if an evidence item is used in related/companion files? For example, a police report is submitted as evidence on Auto and PIP or Med Pay companion cases.
     
    • The member will select/list all its evidence items on both filings when it submits its filing or response online. The Document Coversheet for the filing/response submitted first will include all the evidence items for that case, and the member will submit it with that case. On the Document Coversheet for the companion filing/response that is submitted second, this "shared" evidence item will be deselected, as it does not need to be submitted again. ("Shared" evidence is identical evidence used in companion cases. For example, a police report that is submitted to prove liability on Auto and Med Pay or PIP companion cases.)
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  6. Previously, a party could check a box to indicate a piece of evidence for the arbitration was not being sent at that time and would be sent later (party would check a box titled "Excluded" for that evidence item). How is that handled with the new Document Coversheet?
     
    • Simply deselect the check box for the evidence item(s) you declared but are not ready to send.
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  7. If I print multiple copies of a coversheet (multiple listed or single evidence items), which coversheet should I submit with my evidence?
     
    • If, for whatever reason, you print two versions of the same coversheet, you should include the "last" coversheet you printed with your evidence submissions as this represents the valid evidence list to be received by AF. In order to determine the latest coversheet printed, the coversheet has the print date and time in the bottom left corner of the coversheet.
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  8. If I print a coversheet with all my declared evidence, do I have to send in all the evidence listed?
     
    • Yes, if you include an evidence item on the coversheet you will need to send the evidence in with the last coversheet printed (all evidence listed should be sent with the coversheet). If an item is listed on a coversheet that will not be sent, a new coversheet should be created to only show the evidence being sent. If you know in advance that an item of evidence that you have listed in your filing will be submitted at a later date, deselect that item on the Document Coversheet print page prior to printing the coversheet. When that item is available, access the case online, go to Print Options and print a new coversheet. Any item not previously marked as submitted will be checked off.
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  9. If I print a coversheet to attach to my evidence, can I print another version of this coversheet to retain in my claim file?
     
    • If a coversheet is required to keep for your records, generate that coversheet first, before generating the coversheet(s) that will be placed with the evidence sent to AF. This way AF will receive the latest coversheet(s) created.
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  10. If I print a coversheet for each evidence item and then decide to print one coversheet for all my evidence items, which coversheet should I include with my evidence?
     
    • You will need to include the last coversheet you printed and include all evidence items listed on that coversheet.
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  11. How do I replace a wrong item with the correct item (if I used one coversheet for all evidence or if I used individual coversheets)?
     
    • Go to the Docket Details screen, select PDF Printing Options, and select Applicant/Respondent Coversheet. The Print Document Coversheet screen appears with the evidence items that have not been received checked. Select the box for the evidence item that needs to be replaced while unselecting anything unwanted. Choose the "Print individual coversheet" option on the right and print the coversheet. The printed coversheet will list only the evidence item that was selected. Next, remove the undesired item from the system by using the edit or delete functions located on the Docket Details page.
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  12. This case is very involved, and I have several dozen evidence items to send in. When I print my coversheet, not all of my items are showing on the sheet even though I selected them all. Do I need to send in two separate coversheets so that they will all fit and be listed?
     
    • No, the text field on the coversheet has a specific capacity, and all the evidence items may not appear on the page. However, the large barcodes represent all the items that had a check mark on the Print Document Coversheet screen. Arbitration Forums will acknowledge all the evidence is received once the barcode is scanned.
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  13. Can I fax my arbitration application or response?
     
    • No, Applications, Responses, or Contentions are NOT accepted via fax. You can utilize our Online Filing system to submit applications or responses. Online Filing offers a number of benefits including saving you both time and money and having a positive effect on the environment by eliminating paper from the arbitration process.
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  14. Can I fax my supporting arbitration evidence?
     
    • Yes, supporting evidence will be accepted via fax up to the Materials Due Date but ONLY if the following conditions are met. Faxed evidence must be:
      • Sent with the AF bar-coded document coversheet printed from the system (with the AF coversheet placed on top of each evidence item; no other coversheet should be included) AND
      • Faxed to 813-889-4060
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